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DOD removable media use to be allowed again, under strict controls

  • Published
  • 36th Wing Public Affairs
DOD removable media use to be allowed again, under strict controls

New guidelines from U.S. Strategic Command officials allows servicemembers to use "thumb drives" and other flash media to store computer data under specific circumstances.

Strategic Command officials banned use of thumb drives and flash media in November 2008, after the use of the media infected a number of Defense Department computer systems. Computers users had to turn to alternative means to transfer data from one machine to another.

Now, the command has lifted the ban on the devices under carefully controlled circumstances, said Navy Vice Adm. Carl V. Mauney, Stratcom's deputy commander.

The command issued an order Feb. 12 that allows "a return to limited use of removable devices under very specific circumstances and guidelines," Admiral Mauney said.

"This is not a return to 'business as usual,'" the admiral emphasized. "There remain strict limitations on using these devices."
Designated approving authority officials, in the Air Force's case the Air Force Space Command Director of Communications and Information, will put out restrictive controls and processes to control the use of removable media.

According to Lt. Col. Jeffrey Sorrell, commander of the 36th Communication Squadron, "we understand that Air Force Space Command is generating guidance that will flow through the other major commands to the bases; however, we have not been given a timeframe on when to expect this guidance."

Units in active operations in Afghanistan, Iraq and elsewhere will get priority in implementation of the new guidelines, Admiral Mauney said.

"In terms of the mechanics, we've put together several small kits of the equipment that's needed and we'll be transitioning those to people out in the theater -- in Afghanistan in particular -- to help certain groups facilitate their use," Admiral Mauney explained.

The kits will contain hardware and software to ensure the safe use of removable media, he added, and scans and filters are included in the process.

After extensive testing of mitigation measures, Defense Department officials decided to make the technology available again on a very limited and strictly controlled basis, the admiral said.

"Since the order restricting use of removable media, (the Defense Department) developed capabilities and processes that allow safe use of these devices," Admiral Mauney said. "Removable media use will be limited to mission-essential operations, and only after strict compliance requirements are met."

The order calls on combatant commands, the services and Defense Department agency officials to establish approval authorities for determining whether flash media may be used.

"The commanders and directors can decide that the measures that we're using already meet their needs," Admiral Mauney said. "In fact, when we're traveling, ... we look to see how people are doing in moving around their information. People have trained themselves and are able to do it, and are effective and efficient. I think, initially, some will look at this and say they are good with what they are doing. It's proven, and they may opt not to do this."

The removable media will be a tremendous help in Afghanistan and Iraq, Admiral Mauney said.

"We think there will be some ground to be gained there," he added.

Use of the devices under the new guidelines is restricted to operational mission requirements, Admiral Mauney said, and only properly inventoried, government-procured and -owned devices will be allowed for use in Defense Department information systems. Servicemembers and civilians will not use personally owned devices on any Defense Department network or in any Defense Department computer, he said.

Computer users also will not use Defense Department thumb drives and flash media on nongovernment networks or computers without authorization from an approval authority, the admiral said.

Defense Department officials say they're urging all computer users to be responsible and to do the right thing for cyber security. Admiral Mauney said the Defense Department has the means and the right to scan the department's computers, and randomly selected users and drives will be subject to periodic auditing.

For personnel assigned to the 36th Wing, Lt. Col. Sorrell wanted to ensure that personnel realize they will receive specific guidance when they are allowed to use removable media, but until then, "the thumb drive ban will continue on Air Force information systems."

If you have any questions regarding this ban, please call the Wing Information Assurance Office at 366-6344/1020.